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Completing the Application |
- If a student takes a community college course in a language other than English, but has already satisfied UC’s Language Other Than English subject requirement with coursework or documented proficiency, and the high school did not include the course on its transcript, is the student still required to report this extra course and grade?
- Should a a high school student apply to UC as a freshman or a transfer student after a high school graduation if he or she has concurrently attended commmunity college?
- If an applicant is taking concurrent classes at two community colleges, or at a high school and a community college, does the application allow him to report courses at both institutions?
- When a student repeats a course, how should the student and the school report the two courses? What if school district policy requires that the school show 0 credits for the first course, and an R with the grade for the second course?
- If a student withdraws from a community college course, does she still need to report it on her UC application?
- Does a student need to start the application process all over again if he or she applied to UC and was admitted, but never enrolled, choosing to attend another college or university instead and then deciding that was the wrong choice?
- Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?
- Our high school's data-management system attaches summer school to the previous year's courses on the transcript. Would a UC-required course taken between ninth and 10th grade still be counted for admission?
- If the two-year language other than English requirement is waived for a high school senior because he satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should he indicate that on the application?
- How should a student enter trimester grades in the online application?
- Our school is on a block schedule. Should students use the semester, quarter or both options when completing their applications?
- One of my students spent his junior year in Finland and received IB grades. How do you convert them into letter grades? Do you have a tutorial on the personal statement and how best to write it?
- I have a student who will qualify for an application fee waiver. How do I verify this for the UC campuses to which he is applying?
- If a student is eligible for a College Board fee waiver, where should he send his request for one?
- I am assisting several students who are undocumented and eligible for nonresident tuition exemptions under AB540. What should these students list on the application when asked for a Social Security number? What about the residency question? Also, when should they submit their AB540 affidavits before they apply for admission?
- If a student decides to apply to an additional campus after submitting an application, will the original application be sent to the additional campus?
- Would a student be better off declaring a selective major or applying to UC as undeclared?
- One of our students has been in foster care for four years, since eighth grade. How should she complete Part 3 of the application (family information)? Her mother resides in a board-and-care home for the mentally ill; the father's name and whereabouts are unknown.
- If a student's parents are both deceased, should she provide her legal guardian’s occupation, name, etc., on the application, or should he write “deceased” for parent information on the application?
- A student has gone through high school using her middle name as her first name. Which name should she use on her UC application?
- Can a student tailor the application to a specific campus?
If a student takes a community college course in a language other than English, but has already satisfied UC’s Language Other Than English subject requirement with coursework or documented proficiency, and the high school did not include the course on its transcript, is the student still required to report this extra course and grade?
Applicants are required to submit transcripts from all institutions they attended. Failure to submit complete information may jeopardize an applicant’s chances for admission, and will result in the cancellation of an admission offer if it later becomes known that the applicant did not submit all transcripts, even if he or she withdrew from a course before a grade was earned.
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Should a high school student apply to UC as a freshman or transfer student after a high school graduation if he or she has concurrently attended community college?
As long as the student does not enroll in a regular session of the community college (or other institution of higher learning) after high school graduation, that student would apply as a freshman. If the student plans to continue taking community college courses after high school graduation, he or she will be considered a transfer student.
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If an applicant is taking concurrent classes at two community colleges, or at a high school and a community college, does the application allow him to report classes at both institutions?
Yes. The student should first enter the information for one community college or the high school, including the dates of attendance. After he clicks on "save school," the popup will close and return to the section entitled "Add School(s) Attended." The student should then click "add a school" and enter the second community college; include the dates of attendance, even if they overlap with those of the first school entered. In answer to the question "Is this your current or most recent school?" the student should enter yes for the college where he has the most units or for his high school if he is applying as a freshman.
In the Academic History section (Part 3), the student should enter all coursework completed or in progress at both institutions.
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When a student repeats a course, how should the student and the school report the two courses? What if school district policy requires that the school show 0 credits for the first, failed, course and an R, with the grade earned, for the second course?
The student must self-report the grades for both courses on the application, and the University will determine which course and grade will be used in the GPA calculation. Schools should follow their own or their district's policy in recording grades.
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If a student withdraws from a community college course, does she still need to report it on her UC application?
Yes. Students should report all coursework as it appears on their transcripts.
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Does a student need to start the application process all over again if he or she applied to UC and was admitted, but never enrolled, choosing to attend another college or university instead and then deciding that was the wrong choice?
Yes, he or she would have to reapply as a transfer student.
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Should freshman applicants enter all courses taken or only those that are on their school's UC-certified course list?
Students should enter courses that appear on their school's UC-certified course list. Students who have attended more than one high school should list courses taken from each school's course list. Transferable community college courses should also be listed.
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Our high school's data-management system attaches summer school to the previous year's courses on the transcript. Would a UC-required course taken between ninth and 10th grade still be counted for admission?
The student should report the course under "10th grade" even if it appears on the transcript as a ninth-grade course. It will earn credit toward the Subject Requirement and be used in calculating the GPA.
In contrast, courses taken in the ninth grade earn credit toward the Subject Requirement but are not used in calculating the GPA.
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If the two-year, language-other-than-English requirement is waived for a high school senior because he satisfied it with the SAT Subject Test, an AP exam or formal schooling in a foreign language in another country, how should he indicate that on the online application?
If the student doesn't enter coursework showing that he has fulfilled the "a-g" requirements, he will receive an error message. When that happens, he should check the box that indicates he is aware of the possible deficiency (even though it is not a subject deficiency). In the Additional Comments box in Step 7, he should report that he has fulfilled the language-other-than-English requirement through one of the alternatives you mention. When the evaluators see the students' test scores, they will note that the requirement has been met.
If the students had foreign language instruction in their home countries, they should add that coursework in Step 4 of the application.
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How should a student enter trimester grades in the online application?
In the online application, applicants are asked to indicate their term type. If a student selects the trimester system, the application will allow her to enter three grades per course.
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Our school is on a block schedule. Should students use the semester, quarter or both options when completing their applications?
If a student is completing the online application, in Step 4, Part 1, he should select the term system according to how many final grades received per class. If the student receives one final grade in a course, he should select "Full." If he earns two final grades per course, he should select "Semester." The application is programmed to show the correct number of grade fields on the grade entry page.
Applicants filing a paper application should list each final grade received. For example, if the applicant received two final grades for a block course, he should enter both final grades for that course in the appropriate semester column. He should list the course name twice and write "Block System" next to it. The applicant should check the term box(es) in Item 68 that correlate(s) to the number of final grades received for the block course(s) in grades 10 and 11.
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One of my students spent his junior year in Finland and received IB grades. How do you convert them into letter grades?
There is no need to convert them into letter grades. In the application, the student should select "Other" for Grading System and then enter those grades manually for each course. He can use the Additional Comments box in Step 7 to explain the grading system.
The admissions office at each campus has experienced international specialists who will evaluate the student's foreign coursework. They are knowledgeable about the different grading systems and methods of reporting coursework in other countries.
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Do you have a tutorial on the personal statement and how best to write it?
Students can access an informational page about the personal statement on the Admissions website. Counselors will find the PowerPoint presentation from the Fall 2007 Counselor Conference available for download here.
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I have a student who will qualify for an application fee waiver. How do I verify this for the UC campuses to which he is applying?
The student should apply for the fee waiver when he completes the online application. The system will notify him immediately if he qualifies.
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If a student is is denied a fee waiver on the application but is eligible for a College Board fee waiver, what should he do?
If the student has applied and is denied the fee waiver, he should wait until he is billed and then send his College Board fee waiver request to the Application Processing Service at the address provided on the bill. The fee waiver covers the application fee for up to four campuses; the student will have to pay the fee for more than four campuses.
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I am assisting several students who are undocumented and eligible to apply to UC under AB540. What should these students list on the application when asked for a Social Security number? What about the residency question? Also, when should they submit their AB540 affidavits before they apply for admission?
The students should answer the following questions:
- Have you lived in California for at least the last 12 months?
- If you are under 18, does your parent or legal guardian live in California?
- Is your current/most recent school a California high school or college, or have you attended a California high school for two or more years?
Students can leave blank the following items:
- — Social Security number
- — Are you a U.S. citizen?
- — Country of permanent residence
- — Current immigration status/citizenship status
- — Nonimmigrant visa
- — State of legal residence of parent, spouse, legal guardian
The application does not allow applicants to leave the Country of Citizenship field blank. For that item, undocumented students should choose "No Selection" from the drop-down menu.
Students should submit the UC Nonresident Tuition Exemption Application and Affidavit, available from campus registrar’s offices, as soon as they are accepted for admission.
For more information about the AB540 tuition exemption, including contact information for the campus registrars, see this document.
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If a student decides to apply to an additional campus after submitting an application, will the original application be sent to the additional campus?
Yes. If a student notifies the UC Application Processing Service (P.O. Box 4010, Concord, CA 94524-4010) and includes a check for the additional application fee ($60 per campus), the service will forward the application to the new campus. Students should note, however, that most campuses are closed after November 30, and applicants can add a campus only if it is open to new applicants.
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Would a student be better off declaring a selective major or applying to UC as undeclared?
For information about applying undeclared and applying to selective majors at each of UC's undergraduate campuses, download the PDF document UC Campus Policies and Procedures on Evaluating Freshman Applicants.
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One of our students has been in foster care for four years, since eighth grade. How should she complete Part 3 of the application (family information)? Her mother resides in a board-and-care home for the mentally ill; the father's name and whereabouts are unknown.
In Part 3 of the application, the student can leave blank the sections on Parents' Occupations and State of Legal Residence of Parent, Spouse or Legal Guardian.
For Family Income & Size, which is required if the student is applying for a fee waiver or for EOP, she should fill out the section for independent students.
For Parents' Highest Level of Formal Education, required of EOP applicants, she should enter her parents' education level. If it is unknown, she should enter No Selection.
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If a student's parents are both deceased, should she provide her legal guardian's occupation, name, etc., on the applicaiton, or should he write "deceased" for parent informatton on the application?
The student should provide the information for his or her legal guardian.
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A student has gone through high school using her middle name as her first name. Which name should she use on her UC application?
When filling out the application, the student should use her full legal name as it appears on her birth certificate. On the application, there is a field called Other Names Used on Records where she should enter the name she has used during high school.
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Can a student tailor the application to a specific campus?
No. An applicant cannot tailor the application to a specific campus if he or she is applying to two or more campuses.
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